Our website is published by the Charité – Universitätsmedizin Berlin as a coordinating institution of the SOLOMIYA project.
Data protection is of the utmost importance to Charité – Universitätsmedizin Berlin. It is generally possible to use our website without having to provide any personal data. However, if a data subject wishes to use our website to access specific services offered by our company, the processing of personal data may become necessary. If it is necessary to process personal data, and there is no legal basis for such processing, we will generally obtain the data subject’s consent.
The processing of personal data, such as a data subject’s name, address, email address or telephone number, shall always be performed in accordance with the General Data Protection Regulation (“GDPR”) and in compliance with the country-specific data protection regulations applicable to Charité – Universitätsmedizin Berlin. The aim of our organization’s data protection statement is to inform the general public of the nature, scope and purpose of the personal data we collect, use and process. This data protection statement also informs data subjects of the rights to which they are entitled.
As the data controller, Charité – Universitätsmedizin Berlin has implemented numerous technical and organizational measures to ensure that personal data processed via this website enjoy the most comprehensive protection possible. However, due to some of the security vulnerabilities inherent in data transfer via the internet, complete protection cannot be guaranteed.
Name and contact details of the data protection officer
Charité – Universitätsmedizin Berlin’s data protection statement uses the terms adopted by the European legislator for the purposes of the GDPR.
For the purposes of the GDPR, other data protection laws applicable to Member States of the European Union and other provisions relating to the subject of data protection, the controller is:
Charité – Universitätsmedizin Berlin Charitéplatz 1 10117 Berlin Deutschland
General data and information collected on visitors to the Solomiya website
Solomiya Project website collects a range of general data and other information each time it is accessed by a data subject. The general data and information thus collected are stored in our server’s log files. Data collected may include (1) the type and version of the browser used, (2) the accessing system’s operating system, (3) the website from which the accessing system reaches our website (referrers), (4) the subsites accessed by an accessing system, (5) the date and time at which our website is accessed, (6) the IP address, (7) the accessing system’s internet service provider, and (8) any other data and information that may be needed in the event of attacks on our IT system.
Processing purpose and legal basis
Charité – Universitätsmedizin Berlin will not use these general data or this information to draw conclusions about the data subject. Rather, this information is needed to (1) deliver the contents of our website correctly, (2) optimize the content of our website, and (3) ensure the long-term operational reliability of our IT systems and website technology. Charité – Universitätsmedizin Berlin therefore collects these data and this information for statistical purposes, and to improve both data protection and data security within the organization. The aim is to ensure that the personal data we process enjoy the highest possible protection. The personal data in our server’s log files are stored completely separately from the personal data provided by the data subject.
Point f of Article 6(1) of the GDPR shall serve as the legal basis for the temporary retention of this personal information and log files in the pursuit of the legitimate interests of Charité. For additional information on how the existence of a legitimate interest is assessed, please contact datenschutzbeauftragte(at)charite.de.
Duration for which data will be stored
Any data collected will be erased once they are no longer needed for their original purpose. In the case of data collected as part of the process of providing access to the website, erasure will occur as soon as the specific session has come to an end.
In the case of data saved in log files, erasure will occur after a maximum of one month. Anonymized data may be stored for longer. In this case, the user’s IP address will either be erased or modified to ensure that it can no longer be linked back to the accessing user.
If the data are needed for the purpose of prosecuting a criminal offense, they will be erased once this process has been completed, and in compliance with any legally mandated storage periods.
Requirement to provide data
There is no legal or contractual requirement to provide these data. However, both the collection of website access data and the storage of data in log files are essential to the normal functioning of the website.
There may be disadvantages to not providing personal data. For instance, failure to provide this data may result in your not being able to access or use our services (e.g. registration to workshops, participation in the trainings). However, failure to provide these data shall not, unless otherwise stated, result in adverse legal consequences.
In line with statutory requirements, the website of Solomiya project contains information which enables users to contact the organization quickly via electronic means and communicate directly with us. This information includes a generic email address. Where a data subject contacts the data controller via email or by using a contact form, any personal data transmitted by the data subject shall be stored automatically.
Processing purpose and legal basis
Once voluntarily transmitted to the data controller by the data subject, these data are stored for the purposes of further processing or to get in contact with the data subject. Point (a) of Article 6(1) of the GDPR shall serve as the legal basis for the processing of data transmitted via email or contact form, which is necessary for the purpose of getting into contact via email or by using a contact form. Where the aim of this contact is to enter into a contract or perform an existing contract, the legal basis for processing shall be Point (b) of Article 6(1) of the GDPR. There shall be no disclosure to third parties of any of these personal data.
Duration for which data will be stored
When we no longer need your data for the purpose of processing your request, we shall erase your personal data. Unless we are under a legal obligation to retain these for longer, this will usually be the case once the conversation with you has come to an end.
Requirement to provide data
There is no legal or contractual requirement to provide personal data. If you fail to provide your data, we will be unable to hold (or continue) our conversation with you.
Registering for events
The data subject has the option of registering for certain events (such as trainings, workshops, etc.) on the Solomiya project website; registration involves the provision of personal data.
The precise nature of the personal data transmitted to the data controller will depend on the input mask used for the registration process.
Processing purpose and legal basis
Any personal data entered by the data subject in addition to the IP address and time of registration for the event shall be collected and stored by the controller exclusively for internal purposes and to organize and hold the event. Point (b) of Article 6(1) of the GDPR shall serve as the legal basis for this processing, which is necessary for the performance of a contract.
Duration of storage and cancellation of registration
The data will be stored in the admin panel of the website and in the inbox of the functional e-mail address linked to the website. We process your data until the event has been concluded, the sending of the feedback form for event evaluation has been completed and your data also does not have to be retained for compelling legal reasons (e.g. for tax reasons)
Requirement to provide data
There is no legal or contractual requirement to provide personal data. You can cancel your registration at any time.
Contacting us via contact form
On this website you can use a form to contact the Solomiya Team if you want to suggest a partnership or ask for aid and support. The transmission of the contents of the contact form takes place via an encrypted https connection.
If you use the contact form for communication, it is necessary to provide your first and last name and your email address. Your request sent via the contact form cannot be processed without this data. In addition, the date and time of your request will be transmitted to us.
If we receive a message from you via the contact form or an email, we assume that we can reply to you by email in the same way. If you do not wish this, you must expressly request us to reply by another means of communication (for example, by letter). The processing of the data transmitted with the contact form and the content (which may contain personal data transmitted by you) is carried out based on Art. 6 (1) (a) GDPR for the purpose of processing your request. This processing of the personal data transmitted by you is necessary for the purpose of processing your request.
The data will be stored in the admin panel of the website and in the inbox of the functional e-mail address linked to the website. The data will be stored there as lot it fulfills the purpose of having communication regarding the topic of the request (or related to it), but no longer than two years, unless special consent is granted. The information will not be shared with the third parties.
Liability for Links
Our website contains links to other websites. This is intended to make our website more user-friendly and enables us to provide relevant information. All external links are marked using a standard symbol, e.g. “Link“. External links may link to external websites or videos. External websites are operated independently of our web presence. If we provide links to the websites of other organizations, the processing of personal data by these organizations shall not be covered by this data protection statement. Linked pages will have their own data protection guidelines or statements. We would advise you to check these carefully when visiting a linked website. If you visit linked websites which are neither owned by us nor under our control, we shall not be liable for the content or use of such websites, or for the data protection provisions implemented by these websites.
Routine erasure and ‘blocking’ of personal data
The data controller shall only process and store the data subject’s personal data for the period necessary to achieve the purpose for which the data are being stored, or if this is mandated by the European or another legislator and set down in laws or regulations to which the data controller is subject.
Where the purpose for which the data are stored no longer applies, or the retention period mandated by European law or the law of another relevant legislator has expired, personal data shall be blocked or erased in line with the relevant legal provisions.
Details of the processing/retention periods for each processing step have been provided separately and can be found in the relevant sections.
Rights of the data subject
Data subject’s rights regarding personal data
If any of your personal data are subject to processing, this makes you a data subject under the GDPR, meaning you are entitled to assert your ‘rights of the data subject’. You have the following rights vis-à-vis the controller (us) regarding the processing of your personal data:
Right to withdraw consent for personal data processing (Article 7(3) of the GDPR)
Right to access (Article 15 GDPR)
Right to rectification (Article 16 GDPR)
Right to erasure (‘right to be forgotten’) (Article 17 GDPR)
Right to restriction of processing (Article 18 GDPR)
Right to data portability (Article 20 GDPR)
Right to object (Article 21 GDPR)
Right to lodge a complaint with a supervisory authority (Point (d) of Article 13(2) GDPR)
Additional information on your rights can be found in the following section
Right to withdraw consent for personal data processing
Where the processing of your personal data is based on your consent, you have the right to withdraw your consent for any future processing at any time. This withdrawal of consent shall not affect the lawfulness of any processing which was performed based on this consent before its withdrawal. The withdrawal of consent process is described in the relevant sections of this data protection statement and in the consent statement itself. Alternatively, you may withdraw your consent by sending an email to datenschutzbeauftragte(at)charite.de.
Right to obtain confirmation
You have the right to request confirmation from the data controller as to whether or not any of your personal data are being processed.
Right of access
You have the right to obtain from the data controller at any time, and without having to make a payment, information about any personal data being held on you, and to be furnished with a copy of any such information. European law also mandates that you have the right to access to the following information:
the purposes of processing
the categories of personal data being processed
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations
where possible, the planned duration for which the personal data will be stored, or, if this is not possible, the criteria used to determine that period
the existence of a right to request from the controller rectification or erasure of personal data concerning you, or the restriction of processing of such personal data by the controller, or the right to object to such processing
the existence of a right to lodge a complaint with a supervisory authority
where the personal data are not collected from the data subject, any available information as to their source
the existence of automated decision-making, including profiling as per Article 22(1) and (4) of the GDPR and – at least in those cases – meaningful information about the logic involved as well as the significance and the envisaged consequences of such processing on the data subject
Whether personal data have been transmitted to a third country or to an international organization – where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.
This right to access can be restricted insofar as it is likely to render impossible or seriously impair the achievement of research or statistical purposes and such restrictions are necessary for the fulfillment of these research or statistical purposes.
Right to rectification
You have the right to request the prompt rectification of inaccurate personal data concerning you. Furthermore, and taking into account the purposes of the processing, you have the right to have incomplete personal data completed – including by means of a supplementary statement.
Right to erasure (‘right to be forgotten’)
You have the right to request from the data controller the prompt erasure of any personal data on you, provided one of the following reasons apply, and provided there is no need for the processing of these data:
The personal data are no longer necessary for the purposes for which they were collected or otherwise processed
The data subject withdraws the consent on which the processing was based pursuant to Point (a) of Article 6(1) of the GDPR, or Point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing
The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR
The personal data have been unlawfully processed
The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject
The personal data were collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR
Provided one of the above-mentioned grounds for erasure apply and you wish to arrange for the erasure of personal data stored by Charité – Universitätsmedizin Berlin, you may do so at any time by contacting a member of staff of the data controller. The member of staff of Charité – Universitätsmedizin Berlin will then ensure that this request for erasure is promptly complied with.
The right to erasure shall not apply where processing is necessary:
For exercising the right to freedom of expression and information
For compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
For reasons of public interest in the area of public health in accordance with Points (h) and (i) of Article 9(2) and Article 9(3) of the GDPR
For archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) of the GDPR insofar as the right referred to in paragraph (a) is likely to render impossible or seriously impair the achievement of the objectives of that processing
For the establishment, exercise or defense of legal claims.
Right to restriction of processing
You have the right to request from the controller the restriction of processing where one of the following applies:
The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data
The processing is unlawful, and the data subject opposes the erasure of the personal data and requests the restriction of their use instead
The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defense of legal claims
The data subject has objected to the processing pursuant to Article 21(1) of the GDPR, and verification as to whether the legitimate grounds of the controller override those of the data subject remains outstanding
Where processing has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims, or for the protections of rights of another natural or legal person, or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing was obtained pursuant to the above, you shall be informed by the controller before the restriction of processing is lifted.
This right to restriction of processing can be limited insofar as it is likely to render impossible or seriously impair the achievement of research or statistical purposes, and such restrictions are necessary for the fulfillment of these research or statistical purposes.
Right to notification
If you have invoked your right to obtain from the controller the rectification or erasure of personal data or restriction of processing, the controller shall have an obligation to communicate any rectification or erasure of personal data or restriction of processing to each recipient to whom the personal data have been disclosed, unless this proves impossible or involves disproportionate effort.
You also have the right to request that the controller notify you of those recipients.
Right to data portability
You have the right to receive personal data which you, as the data subject, provided to the controller, in a structured, commonly used and machine-readable format. You shall also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been made available, provided the processing is based on consent pursuant to Point (a) of Article 6(1) of the GDPR or Point (a) of Article 9(2) of the GDPR, or on a contract pursuant to Point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, unless the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
In exercising their right to data portability pursuant to Art 20(1) of the GDPR, the data subject shall also have the right to have their personal data transmitted directly from one controller to another, provided this is technically feasible and does not affect the rights and freedoms of others.
The right to data portability shall not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Right to object
You shall have the right, on grounds relating to your particular situation, to object, at any time, to the processing of your personal data which is based on Points (e) or (f) of Article 6(1) of the GDPR.
In the case of an objection being lodged, Charité – Universitätsmedizin Berlin shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which overrides the interests, rights and freedoms of the data subject, or if processing is for the establishment, exercise or defense of legal claims.
Furthermore, where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1) of the GDPR, you shall have the right, on grounds relating to your particular situation, to object to the processing of your personal data, unless this processing is necessary for the performance of a task carried out for reasons of public interest.
A data subject wishing to avail themselves of their right to object may do so at any time by contacting the member of staff of Charité – Universitätsmedizin Berlin who is listed in the Legal Notices. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may also exercise your right to object by automated means using technical specifications.
Your right to object can be restricted insofar as it is likely to render impossible or seriously impair the achievement of research or statistical purposes and such restrictions are necessary for the fulfillment of these research or statistical purposes.
Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedies, you have the right to lodge a complaint with a supervisory authority. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint, including the possibility of a judicial remedy pursuant to Article 78 of the GDPR.
Dr. med. Solveig Kemna
Prof. Dr. med. Malek Bajbouj
Charité – Universitätsmedizin Berlin, Department of Psychiatry and Neurosciences | CBF